Admin and HR Officer

Employer: Shanti Jana Adarsha Sewa Kendra

Job Type: Full Time

Location: Kavre

VACANCY ANNOUNCEMENT

Organization: Shanti Jana Adarsha Sewa Kendra

Shanti Jana Adarsha Sewa Kendra (SJASK), established in 1992 AD, is a not-for-profit making development NGO of Kavrepalanchok district. With aiming of no-left behind in housing-reconstruction and community resilience of the most-vulnerable households, an upcoming project namely “Kavre Reconstruction and Resilience Project -KRRP” in the partnership of CRS Nepal will be implemented in 3 palikas – Panauti, Roshi and Temal of Kavre district. This project mainly focus on provide support to complete permanent housing re/construction for the most needy vulnerable households and re/construction of drinking water supply schemes. For this upcoming project, SJASK announces following vacancies. Qualified, experienced, competent and energetic interested Nepalese citizens can apply for these positions:

Position: Admin and HR Officer

Number of Vacancies: 1

Job Location : Kavre, Nepal

Job Specification

Education Level : Bachelor

Experience Required : More than or equals to 3 years

Job Description

Period of Employment : Initially 4 months [September to December of 2020]. Thereafter, it will be subject to the extension of the project period.

Direct Reports to : Project Coordinator

Reporting to this post : Office Assistant

Duty Station : Dhulikhel Office (Field 30%)

Other Specification

• Bachelor in Human Resource Management, Public Administration, General
• Management, social sciences and similar subjects
• Minimum 3 years’ experience in the similar position and in reconstruction or development projects

Professional Skills Required:

• Overall management of the administration, operation, procurement and human resource management
• Ensure procurement compliance, documentation and HaRIS
• Interpersonal, coordination and communication skills

Other Specializations:

• Knowledge and skills of GESI mainstreaming
• Experience of reconstruction project will be an asset

Job Description

Overall Responsibilities:

• Facilitate overall administration and office operation of the project
• Lead and facilitate entire procurement process and documentation as required and meeting compliance of the organization and PGA
• Manage HaRIS including admin and HR documentation and support for HRDM

Major Roles and Responsibilities

• Ensure smooth running of the project offices, manage and monitor office facilities and assigned support services to ensure their effective and efficient operation as well as maintenance; ensure the safety, supplies and service of equipment
• Take custody of all office assets, including ensuring safety, tracking movements, regularly updating the Asset register and performing spot checks on periodic basis
• Ensure cost savings where ever possible by negotiating and identifying proper vendors
• Deliver all admin services in the most effective and efficient manner to facilitate the functions of logistic department
• Ensure adequate records of fleet management/movement, and put in place policies
• Prepare HR documents and implement relevant policies related to HR, admin and procurement.
• Facilitation in recruitment process for new hiring and clearing process for retirement.
• Processing Staffs’ Performance Appraisal and prepare final reports.
• Ensuring staffs’ salary and benefits payment and provide in the coordination with Finance Officer
• Support and facilitate to implement Grievance Handling Policy and Code of Conduct.
• Preparation of reports, reporting to management and co-ordinate with different departments.
• Ensure HaRIS, IT-logistics management like organizing/facilitating virtual meeting
• Develop vendor roster for various categories of goods and services and establish contracts with regular service providers
• Ensure procurement procedures and authorization procedures are followed and is in line with procurement policy of the organization and PGA.
• Ensuring Project/Organization’s Assets and inventory record with update
• Orient the project team on admin, HR and procurement system and procedures and documents requirements.

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Last date to apply: 20th August 2020

HOW TO APPLY

Apply latest by 20th August 2020 (before 17:00, local time) with your detailed updated CV, copies of citizenship, academic, experience and relevant training certificates and PP size photo via e-mail to: krrp.kavre@gmail.com or hard copy in the SJASK’s Office (Admin Section), located at Dhulikhel-6, Dhulikhel, Mukti-Marga, Kavre.

Note: Phone call is not entertained except location information. Only experience candidates can apply for the position. Any kind of influence is unaccepted and that leads to disqualify the candidacy in any step of recruitment process.

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