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Employer: British Council
Job Type: Full Time
Location: Kathmandu
VACANCY ANNOUNCEMENT
Organization: British Council
Position: Office Assistant: Supporting School Sector Development Plan – Program Management, Coordination and Technical Support Team
Strategic Business Unit: Education & Society
Reports to: Finance and Administration Manager
Strategic Business Unit: Education & Society
Location: Kathmandu, Nepal
Reports to: Finance and Administration Manager
Pay Band: Project based consultancy contract
Duration of job: 12 months (Fixed Term)
Renumeration Maximum NPR 500,000 per annum inclusive of all applicable taxes
IMPORTANT NOTE: Confirmation of this role is contingent on the signature of the Contract for the TA service contract between Asian Development Bank (ADB) and the British Council.
PURPOSE OF JOB
This post will assist in financial and administration activities for the ADB TA-9215 NEP: Supporting School Sector Development Plan – Program Management, Coordination and Technical Support Team service contract package, which is expected to be implemented by the British Council.
CONTEXT AND ENVIRONMENT
The British Council
The British Council is the UK’s international organization for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.
We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.
The British Council is highly experienced in managing Education programmes throughout the world. It has extensive experience in managing large School Sector projects including financial management, procurement, contract management and monitoring and evaluation. It has supported various governments in institutional reforms and capacity development in Education sector, and quality improvement in education sector.
Country Operation
The British Council has had a presence in Nepal since 1959. The British Council office in Nepal has been active in improving the teaching and learning of English, education sector projects and partnership programs, education promotion, UK examination and policy dialogue activities. British Council has also delivered range of Education and Skills programmes in South Asia.
The Project
The Government of Nepal approved the School Sector Development Plan (SSDP) for FY 2017-FY2023 to continue its efforts in addressing challenges of school education. The SSDP envisages technical assistance (TA) in key areas that is vital to ensure that capacities are strengthened at all levels of program implementation and appropriate technical inputs are provided on an ongoing basis. The government is in the process of approval of the commonly agreed TA Framework3 to harmonize the provision of TA to ensure coherence.
Asian Development Bank (ADB) has received a co-financing TA grant from the European Union (EU) to operationalize the TA framework and support the program secretariat, particularly by providing timely, quality and coordinated TA facility to ensure SSDP objectives are achieved. The co-financed TA grant has the following outputs.
Output 1: Capacity development for policy implementation strengthened
Output 2: Program management and monitoring strengthened
Output 3: External monitoring, review and evaluation of SSDP strengthened
Output 4: Knowledge management strengthened
The achievement of the outputs will be supported through service contract packages. The first package (the subject of this role profile) is responsible to support major activities under output 1, 2 and 4.
The ADB is recruiting the program management, coordination and technical support team in accordance ADB Guidelines on the Use of Consultants. The disbursement of the TA activities will follow ADB TA disbursement guideline.
The main objective of the assignment is to support the SSDP program secretariat and development partners by undertaking all activities outlined in outputs 1, 2 and 4 of the co-financed TA. The TA services will be guided by the objectives of the common TA framework approved by MOEST for supporting the implementation of SSDP and in particular by the targets and indicators (but not limited to) in the Design and Monitoring Framework for the TA co-financing activities.
Implementation of the project is expected to begin in November 2018. The implementation period of the project is 36 months.
ACCOUNTABILITIES, RESPONSIBILITIES AND MAIN DUTIES
The Office Assistant will be responsible for handling the project office reception and provide administration and logistics support to the project team.
- The specific duties comprise, but are not limited to, the following:
- Assist in setting up project office including in office lay-out to make sure office space is effectively used.
- Maintain project office assets inventory and coordinate periodic maintenance of project office and office equipment.
- Maintain stock regularly (monthly) and prepare monthly stock requisition.
- Manage vehicle log books and coordinate office vehicle booking.
- Manage tickets, visa and other logistics, if any, for international consultants assigned in the project as per British Council policy.
- Provide administrative and logistics support for accommodation of Team Leader and short-term international consultants.
- Assist to manage tickets, visa and other logistics for international travel of project staff or external delegates.
- Provide necessary logistics support in the project events including for workshops, seminars, trainings and study tours and attend events as required.
- Manage telephone Calls and visitors by receiving and screening incoming calls and visitors. Direct calls and visitors to relevant staff.
- Support in document formatting, Nepali typing, preparing multimedia presentation and notes.
- Provide general office support in scanning, printing, typing, translation, fax, email etc.
- Assist in maintaining the proper filing system.
- Schedule appointments for meetings and keep calendar / diary.
- Coordinate with vendors / suppliers to book accommodation and venue, and order supplies.
- Assist in reimbursable claim to client, maintain claim tracking sheet & obtain supporting documents
- Assist Finance and Administration Manager in other project logistics.
- Assist Finance & Admin Manager in financial procedures, POs and payments on contracts with partners, suppliers/vendors, consultants.
- Responsible for petty cash, cash payments.
- Manage the procurement of internal and external resources for specific activities and services
- Perform other secretarial duties as requested by Team Leader / Deputy Team Leader / Sr. Project Manager.
KEY RELATIONSHIPS
- Finance and Admin Manager
- Project Manager
- Team Leader
- Deputy Team Leader
- Nepal Finance team
- Regional and UK business and finance teams
- BC’s Business Supports and Services Team (BSS, Finance, HR)
- Client (Asian Development Bank)
- Ministry of Education and relevant line agencies
- Partners
- Project consultants
- External suppliers/vendors
OTHER IMPORTANT REQUIREMENTS OF THE JOB
We encourage work life balance. However, occasionally the role may require working at unsocial hours.
Location and Duration
The Office Assistant will be based in Kathmandu for the duration of the project, with associated country travel.
The post shall be full time fixed term for 12 months with remuneration paid on a monthly rate commensurate to experience and salary history.
Last date to apply: 30 December 2020
HOW TO APPLY
Interested candidates are requested to submit a short cover letter and a copy of the latest CV to HR@britishcouncil.org.np by 30 December 2020.
Role Profile- Office Assistant
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